Figuring out your trip budget? Bus-Charter.org has got your back! Multiple factors impact the cost of your journey so it isn't a one size fits all price model when it comes to charter buses, but to help you plan your budget we've listed average charter bus rental prices for your convenience. Use this information as a reference, but remember that these are only examples and are not exact rates.
*The prices listed here are just estimated pricing from around the country to give you an idea of what rates may be like. Actual rates can vary significantly than what is listed above. To get an exact quote, please call our staff.
How We Calculate the Price of Your Rental
Determining the exact cost of a charter bus rental requires a personalized quote, as several factors come into play. Here’s an overview of the most significant cost determinants:
Distance your bus needs to travel: Naturally, longer journeys cost more than shorter ones. Pricing calculation methods may differ based on the trip duration. Single-day events like field trips or weddings are usually charged hourly, while multi-day events like sports tournaments or extended employee shuttle services may be billed daily or per mile.
Duration of rental: Multi-day trips cost more than single-day outings. It’s best to have an itinerary ready before booking, even if it might change slightly. This way, we can provide the most accurate quote based on your bus travel plans.
Travel season: Like other industries, charter bus rentals have a busy season, typically during April, May, and June. This is due to summer vacations, graduations, proms, and other major events. Prices may be higher during these months, but early booking ensures you get the best bus at the best rate.
Pickup and drop-off cities: Charter buses are more readily available in populous and how far you need travel will matter in your quote. Your quote will consider deadhead (bus travel time without passengers), so starting and ending locations significantly impact charter bus prices. Providing exact pickup and drop-off addresses helps us give you the most accurate quote.
Bus type (charter bus, minibus, shuttle): Full-size charter buses usually cost more than smaller minibuses. However, dividing the cost of a full-size bus among 56 passengers makes the per-person expense more manageable. Your reservation specialist will break down your desired bus’s cost to avoid any surprises.
Requested amenities: Many features, like WiFi, comfortable seating, and ADA accessibility, are standard on bus models. Other amenities, such as onboard restrooms, TVs with DVD players, and power outlets, may incur additional charges. Inform your reservation specialist of any specific requests, and we’ll ensure they’re included in your bus quote.
Keep in mind that tolls, parking, and driver accommodations (eight hours of sleep for every ten hours of driving) may also affect the cost. A 5-25% cash tip for the driver at the end of your trip is customary.
For an exact quote, contact our reservation specialists 24/7 at (833) 458-7001.
Let’s See How The Prices For Your Charter Bus Trip Vary
To better understand charter bus pricing, consider these factors:
Time of year: Popular destinations during peak seasons result in higher demand and cost. For example, a 28-passenger bus trip for 8 hours in Louisville in February costs around $1,200-$1,600, while the same trip in May costs much more since this is the time of the Kentucky Derby. Some companies will have 2 day minimumes and charge around $3,000 per day.
Day of the week: Weekends see higher demand and cost compared to weekdays. A 56 passenger charter bus from New York City to Philadelphia costs around $1,450 on a Tuesday and $2,000 on a Saturday.
Bus size: Different bus sizes have varying daily rates. For instance, a 24-passenger mini-bus costs $900-1,200 per vehicle, while a 56-passenger motor coach costs $1,300-$2,000 per vehicle.
Overnight stays: Trips that include an overnight stay cost more than day trips. A day trip from San Diego to LA on a 56-passenger coach costs around $1,900, while an overnight stay raises the price to at least $3,000.
Distance traveled: Extended trips can boost the price, yet the increase isn’t always directly proportional to the distance. A day excursion from Orlando, Florida to Miami, Florida on a 49-passenger bus runs about $2,345 for a 230-mile adventure, while heading to Savannah, Georgia would set you back $3,100 for a 280-mile expedition.
How To Keep The Cost Down
When planning your trip, it’s important to keep a few key points in mind to get the best deal:
Book in advance: Aim to secure your booking 3-6 months ahead of time. This allows us to find the most suitable bus for your needs at the best possible price.
Calculate per-person expenses: While charter bus costs may appear steep initially, remember to divide the total by the number of passengers. In many cases, the per-person cost is comparable to or even lower than alternative modes of transportation, but with the added convenience of a bus.
Confirm your passenger count: Ensure you know the exact number of travelers to avoid booking an oversized vehicle or needing multiple buses. This helps keep costs down and ensures you only pay for the space you need.
Plan your trip during the off-peak season: Typically, April, May, and June are the busiest months, resulting in higher prices. Conversely, December, January, and February usually offer the lowest rates.
Once you have a cost estimate, call Bus-Charter.org for a free, personalized quote. To secure your reservation, you’ll need to pay a deposit. Full payment is generally due at least 14 days before the trip. Booking less than 14 days in advance? We can likely still help, but full payment might be required upon reservation.
